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Individual Online or Live Program

Program Benefits

• Gain an extra hour of productive time per day
• Effectively plan and prioritise work in real-time
• Harness the power of existing technology
• Increase time to focus on high value work
• Achieve centralised planning with total visibility of all work
• Implement the one touch e-mail process to achieve e-mail liberation
• Have a consistent delegation and collaboration process
• Guarantee effective communication across teams and clients


The TimeSmart Productivity Program helps professionals be agile, nimble and flexible in the decision making process around the best return on their investment of time.


TimeSmart is a workshop combining hands-on technical experience with proven productivity and time management processes. It is a highly interactive program where participants are encouraged to challenge their work practices and engage in the strategic use of technology.

Target Group

Directors, Executives, Partners, Business Owners, Managers and team members who understand the importance of working smarter and faster to achieve consistently effective.


The in-house workshop can be delivered in both full day and half day formats

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Participants & Duration

Maximum 14 persons | Full Day – 9.00 am to 4.30 pm | Half Day – 9.00 am to 1.00 pm |

TimeSmart Half Day (unit 1 to 4) & Full Day (unit 1 to 7) Course Sections

Unit 1 – TimeSmart Core Planning Processes

At the conclusion of this unit participants will have a clear understanding of the key planning processes and how they link together as a platform for productivity.

Proactive Planning: the ability to manage a dynamic workflow with constantly changing priorities. Individuals will develop the skill of responding rather than reacting.

Prioritisation: a planning process that is driven by the value of work contributing to results, linked with a real-time work filtering process at the point of entry to ensure the best return on investment of time.

Dynamic Workflow: create a centralised workflow, which manages all work, rather than a decentralised workflow. This planning process allows for prioritising both meeting and task work together in real time.


Unit 2 – TimeSmart Technology Set Up

It is estimated that only 20% of technology is used effectively. This unit is designed to engage and excite participants into the proposition of enhanced productivity through technology.

At the conclusion of this unit participants will be able to make key set-up changes to all versions of Microsoft Outlook, enabling it to become a central strategic planning tool. Ideally, the participants are able to use their own online Outlook profiles to make these changes.


Unit 3 – TimeSmart Agility Execution Process

After completing this unit participants will be able to link the prioritisation process to the technology and clearly understand the value of a visible workflow.

The focus is on the usability and integration of technology to create a visible plan to adjust and readjust the time investment. The TimeSmart completion process creates a strong sense of motivation and momentum, which reduces stress and puts you from being overwhelmed to in control.


Unit 4 – TimeSmart One Touch E-mail Management Process

At the conclusion of this unit participants will have a one touch integrated e-mail management process, which will guarantee consistently working from an empty inbox, empty sent items, strong task flow and manageable folder lists.

This process is unique to Time Technology and has been developed and tested in the most rigorous e-mail driven markets in the APAC Region. Clients are consistently amazed at the simplicity of this process and how time effective it is in managing e-mail.


Unit 5 – TimeSmart Pulling It Together

This unit gives a strong understanding of the TimeSmart integrated workflow to manage work from all sources to create a stable, centralised and dynamic workflow.

The TimeSmart strategy for handling mind clutter, interruptions, One Note, Notes and paper is second to none and saves valuable processing time to create a great memory. In this unit we also provide an excellent real-time planning process for preparation of presentations, meetings and reports.


Unit 6 – Communication

In a multi-communication environment, the ability to rapidly retrieve and manage information is an essential skill. In this unit we share with you how to integrate several communication methods, such as face-to-face, phone and email to significantly improve the quality of your overall communications.


Unit 7 – TimeSmart Team Delegation and Collaboration  

In an environment of rising expectations and fierce competition, highly developed skills in working with and through other people are vitally important. At the conclusion of this unit participants will know how to develop a consistent process to give and receive work in a dynamic environment.


Workshop Conclusion

Learning has no value unless applied. Participants will develop an implementation plan to ensure the skills and knowledge they have gained is successfully applied back into the work environment.


How We Do It

The workshop is supported by a comprehensive workbook specially designed for each version of Microsoft Outlook that participants use throughout the session. This workbook is an excellent resource to assist in the successful application of learning.

TimeSmart is not a keystroke training program, it is a leadership productivity program using all versions of Microsoft Outlook and maximising other technology. The workshop is effective for both technically advanced users and the less experienced alike.